[Your Company Letterhead]
[Date]
[Employee Name and Address]
Dear [Employee Name],
We are writing to inform you that an investigation is being conducted regarding [reason for investigation]. We believe that you may have relevant information or may be involved in this matter, and we would like to invite you to attend an investigation meeting to discuss the issue.
The meeting will be held on [date and time] at [location]. The purpose of this meeting is to allow you the opportunity to provide us with any information you may have regarding this matter. We would like to stress that the meeting is an investigation meeting and not a disciplinary meeting.
At the meeting, we will provide you with details of the allegations and evidence that we have gathered so far. You will have the opportunity to respond to the allegations and provide your account of events. It is important that you attend the meeting and provide us with your full cooperation.
We would like to remind you that you have the right to be accompanied to this meeting by a colleague or trade union representative. If you wish to bring someone with you, please inform us in advance.
We understand that this may be a difficult and stressful time for you, and we would like to offer our full support. If you have any questions or concerns, please do not hesitate to contact [HR Manager/Investigating Officer] on [contact details].
We look forward to meeting with you and hearing your account of events.
Yours sincerely,
[Investigating Officer/HR Manager]
